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ACCOUNTS PAYABLE / ADMINISTRATION OFFICER

Gold Coast | $60,000 - $80,000 per annum
Full time

This organisation is a professional multi-disciplinary renewable energy and engineering company that services the commercial, industrial, rural, utilities, mining and residential energy sectors.

An opportunity for an Accounts Payable / Administration Officer is available for an immediate start. The position will have you working within the Accounts division and working alongside the current team to ensure all processes are completed accurately and in a timely manner. It is a combined accounts payable /administration all-rounder role.

Your responsibilities will include but not be limited to: 

  • Accounts Payable processing

  • Coding and entry of supplier invoices

  • Raising of purchase orders

  • Processing of online orders

  • Liaising with suppliers regarding orders and delivery

  • Liaising with internal staff in relation to purchasing and approvals

  • Management of shared email inboxes

  • Reconciliation of supplier accounts and review of queries

  • Contribute to the improvement and implementation of purchasing processes and receiving/inventory processes.

  • Provide front desk reception duties for the ZED Stapylton office, ensure reception area is kept tidy and presentable at all times

  • Handle all 1300 phone calls in a timely and professional manner, screening and forwarding to the correct staff member, or taking messages as required

  • Receive and greet office visitors as required, in a friendly and welcoming manner, ensuring visitor book is completed and visitors are directed to the appropriate person/room.

  • Collect and distribute all incoming mail and deliveries, delivery dockets

  • Arrange refreshments and catering as required for meeting attendees

  • Manage meeting room bookings and ensure rooms are kept clean and tidy

  • Ensure all kitchens are kept neat and tidy

  • Maintain stock levels of stationery and consumables, manage weekly grocery order

  • Attend and record meeting minutes and actions as required

  • Drop by Pimpama office on a weekly basis to ensure office is running smoothly

  • Assist in various task including but not limited to, staff onboarding/offboarding, allocation of staff uniforms, coordinating ad-hoc company functions/events and running errands as required on the Gold Coast, no wider travel is required for this role

  • Assist with the co-ordinating of tickets with external IT department

  • Maintain and manage the distribution of computers equipment and phones

  • Ad Hoc duties as directed